Close the books, not the gaps. AI Powered AP Automation and Procure-to-Pay
AI-powered Procure-to-Pay for Indian finance teams. Billacle routes purchase requisitions and RFQs, issues POs, matches goods receipts 3-way against invoices, extracts and validates every supplier invoice with AI, runs your approval matrix, reconciles GST & ITC, and syncs clean data into Tally, Zoho, Odoo and more — without replacing your ERP.
Pay 6 invoices early & save ₹38,400
₹4,12,860 eligible — reconcile GSTR-2A/2B
Accounts Payable still runs on manual data entry.
Finance teams drown in paper and PDFs. Every invoice is keyed by hand, chased for approval, and re-checked for errors — slow, costly, and risky.
- Hours of keying. Staff retype 50+ fields per invoice into the ERP — typo-prone and unscalable.
- Approvals stuck for days. Invoices sit in inboxes; no visibility into where anything is.
- Leakage & risk. Duplicate payments, fraud and tax-mismatch errors slip through manual checks.
- Missed discounts. Slow cycles mean early-payment discounts are left on the table.
Manual AP is more expensive than it looks.
~8 minutes keyed per invoice
Multiply by thousands of invoices a month and AP becomes a full-time data-entry operation.
5-day approval cycles
Invoices wait in inboxes while month-end close slips and vendors call for payment status.
Error & duplicate risk
Manual checks miss duplicate invoices, wrong tax IDs and fraudulent bills — real money lost.
Zero real-time visibility
No live view of spend, liabilities or aging — finance always reports on the past.
Meet Billacle — your AP team's autopilot.
Drop an invoice in — Billacle reads it, validates it, routes it for approval, posts it to your ERP and pays the vendor. People only touch the exceptions.
One automated pipeline, requisition to payment.
Requisition & RFQ → PO & Receive → Capture → Extract & Validate → Approve → Sync & Pay.
Requisition & RFQ
Raise a requisition, solicit vendor quotes, compare and award — approval-routed with budget checked upfront.
PO & Receive
Purchase order pushed to your ERP; goods receipt (GRN) recorded line by line.
Capture
Invoices arrive by email, upload or e-invoice — auto-ingested.
Extract & Validate
AI reads 50+ fields; 3-way matched against PO & GRN, duplicate & fraud checked, tax-ID verified.
Approve
Routed by your approval matrix; trusted invoices auto-approve.
Sync & Pay
Posted to your ERP in real time and paid via integrated gateways — no re-keying.
No rip-and-replace. Billacle layers on top of the ERP and email you already use.
The full Procure-to-Pay platform.
Every capability below is live in the product today.
Purchase Requisitions & RFQ
Multi-level approval, weighted RFQ scoring, AI quote extraction, one-click PO award.
Purchase Orders & Receiving
PO approval with ERP push, GRN inspection, and a real 3-way match against PO, GRN and invoice.
Vendor Management
Surepass GSTIN/KYC verification, bank-detail matching, and a self-service vendor portal.
Contracts & Budgets
Contract-matched auto-approval with drawdown tracking, and budget enforcement on PRs and invoices.
Invoice Capture
AI OCR (Document AI + Gemini), email capture, bulk upload, duplicate detection, quality scoring.
Workflow Automation
Amount-tier approval matrix, aging queue, and auto-approval via contracts & budget checks.
GST & Compliance
GSTIN/HSN handling, full ITC lifecycle, GSTR-2A/2B reconciliation with match tiers.
ERP Integrations
Tally, Zoho, Odoo, ERPNext, NetSuite, Dynamics — post-approval sync with retry & tracking.
Intelligence
Blended AI risk scoring, Finance Copilot, spend analytics, RBAC, audit logs, MFA.
Reads any invoice, no templates.
- 50+ fields captured from PDFs, scans, photos and e-invoices.
- Confidence scoring on every field — only low-confidence items go to a human.
- Quality checks flag blurry or incomplete documents before processing.
- Line-item level detail, not just header totals.
Every invoice checked before a rupee moves.
3-way match
Invoice reconciled against the purchase order, goods receipt (GRN) and budget.
Duplicate detection
Content-level fingerprinting catches re-sent and near-duplicate invoices instantly.
AI risk scoring
A blended rule + AI risk score surfaces fraud and anomalies for review.
Tax-ID & GST checks
Vendor tax IDs validated and GST / ITC reconciled against tax data automatically.
Budget controls
Spend matched to budgets and contracts so overruns are caught before approval.
Full audit trail
Every action logged immutably — who, what, when — for compliance and disputes.
Approved, posted and paid — straight through.
- Configurable approval matrix — multi-level rules by amount, vendor, department.
- Auto-approval limits let clean, trusted invoices flow through untouched.
- Real-time ERP posting across 6 ERPs — no manual entry, no re-keying.
- Pay vendors through 4 integrated gateways, with early-payment discount capture.
Never let input tax credit slip away
Full ITC lifecycle and GSTR-2A/2B reconciliation with match tiers, GSTIN/HSN handling and TDS tracking — so every rupee of eligible credit is claimed before you file.
Clean data, posted to the ERP you already run
Post-approval sync to Tally, Zoho Books, Odoo, ERPNext, NetSuite and Dynamics — with retry and status tracking. Follow each invoice from capture to validated to synced.
Finance that sees the present, not just the past
Live dashboards and an AI copilot turn your invoice data into answers — instantly, in plain language.
- Live dashboards — volume, approvals, spend trends & liabilities, in real time.
- Spend analytics — vendor spend, invoice aging & processing-time charts.
- AI Finance Copilot — ask in plain English, get answers with the source invoices.
- Auto-Approved
- Approved
- Manual Review
- Payment done
Works with the tools you already use
No rip-and-replace — Billacle layers on top of your ERP, payments, email and verification stack.
ERP / Accounting
Payments
Email capture
Verification
Enterprise-grade by design.
Bank-level controls, built to align with SOC 2 Type II and ISO 27001 standards.
Built in today
Low-confidence extractions never auto-post — they go to a manual review queue.
Data encrypted at rest and in transit; sensitive vendor bank details stored encrypted.
Every action logged immutably — old/new value, user, IP, timestamp.
Custom RBAC, platform + tenant scope, per-tenant permissions.
MFA / TOTP, session & device tracking, login throttling.
Full multi-tenant data isolation between every customer.
Standards alignment
Aligned with these frameworks.
Compliance, built India-first
GSTIN/HSN handling and the full ITC lifecycle — Eligible, Pending, Blocked, Claimed, Reversed.
Every invoice matched against GSTR-2A/2B with match tiers, so input tax credit does not slip away.
Surepass-backed GSTIN/PAN and bank-detail verification before a vendor is ever paid.
Every action logged — old/new value, user, IP, timestamp — for a defensible audit trail.
IRN / e-invoice handling for compliant documents.
TDS deduction tracking on applicable invoices.
Customer data stored in India.
AP that pays for itself.
Calculate your AP savings
See what Billacle could save your team. Move the slider to your monthly invoice volume.
Illustrative outcomes based on benchmarks (up to 80% time saved, 90% less data entry).
AI-first, and built to fit what you already run.
| Manual / spreadsheets | Legacy AP suites | Billacle AI | |
|---|---|---|---|
| Procurement + AP | Separate tools/spreadsheets | Bolt-on module | ✓ One connected platform |
| AI extraction | None — keyed by hand | Template-based | ✓ Template-free, 99%+ |
| Validation & fraud checks | Manual, error-prone | Basic rules | ✓ 3-way + AI risk |
| ERP fit | Re-keying | Rip-and-replace | ✓ Layers on 6 ERPs |
| Time to value | — | Months | ✓ Live in days |
| Pay vendors | Separate process | Add-on | ✓ Built-in gateways |
No rip-and-replace · Live in days · Works with your existing ERP.
Simple & Scalable Pricing
Simple pricing that scales with your invoice volume and team size.
Every plan includes
| Starter | Popular Growth | Enterprise | |
|---|---|---|---|
| Invoice volume | 100 Invoices / Month | 250 Invoices / Month | Unlimited |
| Users | 5 | 10 | Unlimited |
| Priority support — call & WhatsApp | ✗ | ✓ | ✓ |
| Guided onboarding | ✓ | ✓ | ✓ |
| Dedicated success manager | ✗ | ✗ | ✓ |
| On-prem options | ✗ | ✗ | ✓ |
| Book a free Demo | Book a free Demo | Book a free Demo |
Frequently asked questions
Do we have to replace our ERP? +
No. Billacle works alongside Tally, Zoho Books, Odoo, ERPNext, NetSuite and Dynamics — it syncs clean, approved data in.
Does Billacle handle purchase requisitions and RFQs, or just invoices — is this Procure-to-Pay? +
Both. Billacle covers the full procure-to-pay cycle — purchase requisitions with approval routing, multi-vendor RFQs with weighted scoring, POs, goods receipt (GRN) with 3-way match — alongside the AP/invoice automation, not as a separate bolt-on.
What exactly does "AP automation" mean in Billacle? +
Invoices are captured automatically from email or upload, AI extracts and validates every field, duplicate and fraud checks run automatically, your approval matrix routes each invoice to the right approver, and clean data posts straight to your ERP — no manual keying at any step.
How does GST reconciliation work? +
Billacle imports your GSTR-2A/2B portal files and matches them against booked invoices with match tiers — Matched, Mismatch, Probable, Missing — so discrepancies are caught before you file, not after.
How does Billacle track GST input tax credit (ITC)? +
Every invoice's ITC is tracked through its full lifecycle — Eligible, Pending, Blocked, Claimed, Reversed — including the 180-day reversal alert under GST Rule 37, so eligible credit is never missed and blocked credit is never wrongly claimed.
Does Billacle handle petty cash? +
Yes. Petty cash floats, disbursements and replenishment requests are tracked and approved in Billacle, reconciled against actual spend — no more shoebox receipts.
Can employees submit expense reimbursement claims? +
Yes. Employees submit claims with receipts, they're routed through your approval matrix, and approved reimbursements flow into the same payment run as vendor payments.
How accurate is the AI extraction? +
Billacle uses Google Document AI with a Gemini fallback and regex/PDF-text backup, plus a quality check, reaching 99%+ accuracy. Anything uncertain goes to manual review — nothing is silently wrong.
How does it prevent duplicate or fraudulent payments? +
Content-hash duplicate detection plus blended rule + AI risk scoring flag duplicates, inflated and non-PO invoices before payment.
How long does it take to get started? +
Days, not months — connect your mailbox and ERP, set your approval matrix, and start processing.
Is our data secure? +
AES-256 encryption at rest and in transit, multi-tenant isolation, role-based access control, full audit logs, MFA, and encrypted bank details. Our security controls are built to align with SOC 2 Type II and ISO 27001:2022 standards.
Retire manual AP. Keep your ERP.
See Billacle process your own invoices in a 30-minute demo — from inbox to ERP, live. Live in days, not the months an ERP rollout takes.
Book a free Demo