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Features

Approvals and workflow, from requisition to payment

One approval matrix routes requisitions, invoices, claims and reimbursements to the right person — so nothing sits unseen in an inbox.

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Your approval matrix, applied everywhere

Invoices are routed to the right approver by your approval matrix, and trusted invoices can auto-approve. The same matrix covers purchase requisitions, employee claim reimbursements and petty cash requests.

Requisition and RFQ, approval-routed

Raise a requisition, solicit quotes from multiple vendors, compare and award using weighted scoring — approval-routed, with the budget checked upfront. See how to compare vendor quotes the right way.

Visibility and control

  • Routing by your approval matrix replaces invoices sitting in inboxes with no visibility into where anything is.
  • Budget controls catch overruns before approval.
  • Full audit trail — every action logged: who, what, when.

From approval to payment

Approved items are posted to your ERP and paid via integrated gateways. Approved reimbursements flow into the same payment run as vendor payments.

Frequently asked questions

Can we use our own approval hierarchy?

Yes. Billacle routes each item by your approval matrix, which you set up when you get started.

Can employees submit expense claims?

Yes. Employees submit claims with receipts, they are routed through the approval matrix, and approved reimbursements flow into the same payment run as vendor payments.

How long does it take to get started?

Days, not months — connect the mailbox and ERP, set the approval matrix, and start processing.